How to create and manage your school library

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ClickView30th January, 2026
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Create and manage school library hero

Summary

  • Open Library Editor with an Administrator account.
  • Create your school library and name it.
  • Build the structure with folders and subfolders via the three-dot menu.
  • Rearrange or remove folders as your needs change.
  • Add a school crest using ‘Add your school crest’.
  • Publish your new school library for staff and student access.
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Quick tip
How can a well-structured school library reduce content management work over time?
Designing your folder structure thoughtfully from the start makes it easier for staff to find, reuse, and upload content without constant reorganization. A clear structure reduces duplication, limits misplaced videos, and helps keep your library manageable as it grows across school years and curriculum changes.

How to create your school library

  1. Sign in to ClickView with an Administrator account.
  2. Open Library Editor by clicking your initials at the top right, then ‘Library Editor’.
    Select Library Editor
  3. Create your school library by selecting ‘+ New library’ on the left or ‘+ Create a library’ in the center.
    Select create a library
  4. Enter your library’s name and click ‘Create library’.
    Enter Library name and create library
  5. Once confirmed, proceed to set up your folder structure.

Create folders and subfolders

  1. Click on the three vertical dots next to your school library.
    Select three vertical dots
  2. From the menu, select ‘Add folder’.
    Select Add folder
  3. Enter a name and click ‘Create folder’.
    Enter folder name and create folder

To create subfolders, you have two options:

  • Method 1:
    1. Select the three dots next to the library name.
      Select the three vertical dots
    2. Select ‘Add folder’.
      Select Add folder
    3. Enter a name, click ‘Parent folder’, choose the location, and select ‘Create folder’.
      Select Parent Folder then Create Folder
  • Method 2:
    1. Select the three dots next to a folder name.
      Select three vertical dots next to folder name
    2. Select ‘Add subfolder’.
      Select Add subfolder
    3. Enter a name and click ‘Create folder’.
      Enter a name and create folder

Move folders within your library

  1. Locate the folder you want to move and click the three vertical dots.
    Find folder to move and select the three vertical dots
  2. Select ‘Move folder’.
    Select move folder
  3. Choose the desired parent folder, and click on the ‘Move folder’ button.
    Choose a folder then select move folder

Remove folders

  1. Ensure all videos are moved out of the folder before removal.
    In ClickView Library Editor ensure all videos are moved out of the folder before removing a folder
  2. Locate the folder, click the three vertical dots.
    Locate folder and click the three vertical dots
  3. Select ‘Remove folder’.
    Select remove folder
  4. Click on the ‘Remove folder’ button when prompted.
    Click remove folder when prompted
  5. The folder will be deleted.

Add or change your school crest

  1. Click ‘Add your school crest’ on the left of the Library Editor screen.
    Click on Add school crest
  2. Browse and select your image. Resize it if prompted.
    Select image and resize if prompted
  3. The cropped image will appear as your library icon.
    New image crest added
  4. The crest will be visible to your staff when logged into ClickView.
    Crest will be visible to staff on ClickView
  5. To change the crest, hover over the image, click the three vertical dots, select ‘Upload Image’, and choose a new file.
    Click three vertical dots to edit image

Make your library available

  1. Click the ‘Make Library Available’ button at the top of the screen.
    Make library available
  2. Select ‘Continue’ in the pop-up to confirm. Your library will then be accessible by both staff and students at your school via ClickView.
    Click continue to make library available to staff and students

Set up a District Library

If you work for a school district, ClickView can help you consolidate and store video content from each of your schools in a centralized District Library. You have full control of your District Library, from customizing the look and feel to managing who can access and contribute.

For further details on setting up a District Library, refer to the article, Introduction to District Libraries.

Frequently asked questions

Only Administrators with Library Editor access can create and manage the school library.
Use the ‘Add your school crest’ option in Library Editor to upload and display a crest image.
A ClickView District Library is a centralized, controlled video platform for school districts, allowing them to manage, share, and secure educational video content across all their schools, ensuring safe, age-appropriate viewing with features like interactive elements, content filtering, and easy integration with school systems.

Get in touch

If you’re having trouble finding the right topics or videos, just reach out! Our team - Akhil photoDaniel photoJalaj photo Akhil, Daniel, Jalaj, or any of us at ClickView - will be happy to help you get sorted.

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