Introduction to District Libraries

Summary

• District Libraries let districts and large organizations share one central video library with multiple schools.
• A District Library is created in Library Editor by a ClickView Administrator.
• Subscriber schools are added with help from Product Support.
• Schools access District Libraries from Discover in the Libraries section.
• Administrators control how subscriber schools add content to District Libraries.

What is a District Library?

A District Library works like a school library, but is owned and managed centrally by a district, Department of Education, or large organization. With a District Library, multiple schools within a district or organization can access and use a central collection of educational videos.

District leaders can curate the perfect video library for their schools and control how video is used in their district.

Benefits and features

District Libraries help districts centralize and manage video content across multiple schools, including district-owned uploads. They support district-approved access, content preferences and permissions, school contribution workflows, and district-level visibility into how content is used.

Before schools can access a District Library

Schools can only see and use a District Library after both of these are true:

• The district has created the library in Library Editor.
• Product Support has completed the subscriber setup so your schools are connected to that library.

How a District Library is created

District Libraries start as a standard library created in Library Editor, then are converted to a shared library by adding subscriber schools.

Step 1: Create the library in Library Editor

A ClickView Administrator first creates and populates the library, similar to setting up a standard school library.

1. Sign in to ClickView with an Administrator account.
2. Select your initials (top-right), then select Library Editor.
3. Create a new library by selecting + New library (left) or + Create a library (center).
4. Enter a name, then select Create library.

For more information on creating a new library, please see How to create and manage your school library.

Step 2: Build the folder structure

After the library is created, set up folders (and subfolders) so schools can browse content easily.

• Select the three dots icon next to the library, then select “Add folder”.
• Name the folder, then select “Create folder”.

Please refer to this article for more information on creating library folders.

Step 3: Add subscriber schools

After the library is created and populated, the organization’s ClickView Administrator should contact Product Support to add subscriber schools so they can access the District Library.

How schools access District Library content

Once your school is subscribed, staff and students can:

1. Go to Discover in ClickView.
2. Open the Libraries section to see available school and District Libraries.
   
3. Select the District Library to browse folders and find videos.
4. To locate specific content, click on your library folder and navigate through its structure.
   
   

Requests and contributions to a District Library

District administrators can choose whether schools can contribute content, and whether additions require approval using the library requests workflow.

The District Library administrator can enable or disable this feature via the toggle button, under ‘Library request settings‘. This enables the administrator choose to approve or reject content requests from subscriber schools. For more information about this feature, see our library requests article.

How video requests work (from subscriber schools)

When requests are enabled, educators at subscriber schools can request a video be added to the District Library:

1. Sign in to ClickView and open the video.
2. Select the 3 dots icon and select Add to library.
   
3. In the pop-up, choose the District Library, choose a folder, and write a message to the library administrator.
   
4. The District Library administrator receives an email and a notification, then approves or rejects the request.

For step-by-step guidance, see How to send video requests for a District Library.

Frequently asked questions